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Accounting Supervisor

Minuteman Senior Services
Job Description

Reporting to the Director of Finance, the Accounting Supervisor is responsible for establishing the financial status of the agency by developing and implementing systems for collecting, analyzing, verifying, and reporting financial information.  The incumbent is also responsible for managing the bi-weekly payroll for all staff.  The Accounting Supervisor oversees 3 staff responsible for accounts payable/receivable and vendor billing. This position is responsible for ensuring that the work of the team is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities. The Accounting Supervisor will have contact with senior-level managers, the Executive Director, and Board of Directors, which requires strong interpersonal communication skills both written and verbal.

ESSENTIAL FUNCTIONS:
  • Oversees the day-to-day financial operations, including:
    • Completing accounting operational objectives by contributing accounting information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.
  • Directs the day-to-day vendor billing functions including:
    • Ensuring that vendor billing is accurate and completed in a timely manner.
  • Oversees the biweekly payroll via ADP including:
    • Analyzing, preparing and reviewing input payroll data to prepare accurate and timely payroll and ensuring compliance with all applicable state and federal wage and hour laws.
    • Preparing monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
    • Performing various journal entries, account reconciliations, and providing general ledger support.
    • Staying current on ADP payroll system to ensure alignment with HR benefits.
    • Facilitating management and employee understanding of payroll procedures.
  • Meets accounting financial objectives by forecasting requirements; assists in the preparation of the annual budget and financial audit; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Confirms financial status by monitoring revenue and expenses; coordinating the collection, consolidation, and evaluation of financial data; preparing special reports. Maintains accounting controls by establishing a chart of accounts; defining accounting policies and procedures.
  • Guides other departments by researching and interpreting accounting policy; applying observations and recommendations to operational issues. Serves as the Finance liaison for all billing and financial reporting with managed care organizations.
  • Maintains financial security by establishing internal controls.
  • Avoids legal challenges by understanding current and proposed legislation; enforcing accounting regulations; recommending new procedures.
  • Protects organization's value by keeping information confidential.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Acts on behalf of the Director of Finance in his/her absence, including conducting financial presentations to the Board of Directors. 
  • Assists the Director of Finance with special projects.
REQUIRED EDUCATION and EXPERIENCE: 
  • Bachelor’s Degree in accounting or accounting related field required.
  • Three – five years of accounting/bookkeeping/payroll experience. 
  • One year of supervisory experience required. 
  • Experience with ADP payroll and Solomon general ledger software or comparable software required.
  • Experience utilizing MS Office including Excel, Word and Outlook.


 
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