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Office AssociateOffice Associate


  • HS Diploma or GED required, college degree a plus
  • Minimum of 1 yr of Office Assistant/Manager
  • Proficient in Quickbooks
  • Experience in service/trades a plus
  • Experience with Social Media and digital marketing a plus
  • Highly organized and detail oriented
  • Strong priority and time management
  • Excellent communication skills with customers and production crews
  • English (required), bilingual in Portuguese a plus
  • Schedule Estimate appointments with customers
  • Follow up with customer prospects via phone/email
  • Prepare job jackets for production crews
  • Ensure all marketing tactics are executed as per annual plan
  • Update and maintain all customer and job information of CertaOne platform
  • Perform bookkeeping in Quickbooks, creating monthly trend for Corporate.
  • Issue Purchase Orders, pay bills, and process customer payments.
  • Attend Annual Conference in the month of January.
  • Other Administrative duties as assigned.
  • Full Time Position
  • Compensation Range: $48,000 - $55,000
  • Vacation and Holiday pay
  • EOY Bonus based on realized criteria.


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